VES is a SaaS developed by RKL that digitalizes and automates emergency, self-protection, and business continuity plans, addressing a critical capability gap: the manual, static, and paper-based nature of current safety documentation in public and private entities. These plans are often outdated, hard to access in real time, and disconnected from operational systems or teams, which limits their effectiveness during incidents or audits.
VES transforms these plans into dynamic, living systems, enabling centralized management, real-time access, and automated communication with internal and external teams. It allows organizations to ensure compliance, train personnel, simulate scenarios, and improve coordination—resulting in faster, more informed responses to crises.
The solution has reached TRL 9, as it is already operational in mission-critical environments like hospitals, universities, museums, and government buildings. It has been successfully deployed and integrated into real workflows, with positive feedback from users and demonstrable improvements in readiness and coordination.
VES is highly innovative in its niche. While some digital tools address isolated aspects of safety or emergency management, VES offers a comprehensive, modular approach that integrates all phases of planning, communication, and incident response into a single platform. It is the only known tool in its market segment with this level of functional depth, automation, and regulatory alignment.
The technology has been known and used in the world for less than 3 years, placing it in a phase of early adoption with significant differentiation. VES positions itself as a pioneering solution in a market where paper-based or fragmented digital solutions are still the norm.
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The objective of this proposal is to transform the way organizations plan, manage, and respond to emergencies by scaling the adoption of VES, a SaaS that fully digitalizes and automates emergency, self-protection, and business continuity plans. VES aims to replace static and fragmented procedures with living systems that are actionable, accessible in real time, and aligned with legal and operational needs.
Our ambition is not incremental; it is disruptive within a traditionally conservative field. Today, most public institutions and private entities still rely on outdated methods: emergency plans are stored in binders, PDF files or siloed tools with no interactivity or automation. This leads to:
layed responses during critical events.
Poor coordination between stakeholders.
Low engagement in training and simulations.
Non-compliance with evolving regulations.
VES addresses these issues with a centralized, modular platform that:
Digitalizes legal and technical content of safety plans.
Automates communication protocols with internal and external stakeholders.
Enables interactive training and simulations for better preparedness.
Ensures real-time access to protocols, roles and responsibilities during an incident.
Provides auditable evidence of plan maintenance, drills, and communications.
Its design is user-centric, cloud-native and compliant with European standards, making it highly scalable and adaptable across sectors (healthcare, education, culture, public administration).
The relevance of this project lies in its potential to set a new standard for operational safety, making digital, dynamic emergency plans the new norm—just as ERP systems transformed business management.
By supporting the further development and adoption of VES, this proposal contributes directly to building more resilient institutions capable of responding to complex risks in a digital, interconnected world.
VES introduces a disruptive and highly innovative approach to emergency, self-protection, and business continuity management. While most organizations still manage these processes manually—with static documents and isolated tools—VES integrates all safety planning and response phases into one intelligent digital platform.
Its innovation stands out in four areas:
All-in-one lifecycle management: VES covers the full safety lifecycle—from initial plan creation to version control, training workflows, communication protocols, and real-time incident coordination. It’s not a document repository, but an interactive, evolving system for daily use and emergency readiness.
Automation and interoperability: VES automates alerts, notifications, and task assignments based on pre-set scenarios. It integrates with internal systems (HR, facilities, comms) and external actors (emergency services), enabling seamless coordination.
Regulatory alignment and auditability: Aligned with EU and national regulations (e.g. RD 393/2007, ISO 22301), VES automates compliance tracking and generates audit-ready records for trainings, simulations, and plan updates.
User experience and accessibility: With intuitive interfaces, VES ensures high adoption across technical and non-technical staff, embedding safety culture at all levels.
Commercially available for under three years, VES is in its early adoption phase. Unlike fragmented tools, it offers the only known end-to-end, cross-sector platform. By digitalizing and automating safety processes, VES redefines how organizations manage risk and resilience—delivering a paradigm shift in operational safety.
VES addresses a critical operational problem faced by both public and private organizations: the ineffectiveness, fragmentation and obsolescence of emergency and business continuity plans.
Despite legal obligations, many institutions still manage these plans as static documents—often PDFs or paper-based—stored in silos, rarely updated, and inaccessible when most needed. This leads to operational failures such as:
Uncoordinated responses during critical incidents.
Delays in activating protocols and communicating roles.
Non-compliance with legal frameworks and audit requirements.
Low engagement in drills and prevention activities.
Lack of visibility over preparedness across sites or departments.
VES resolves this by transforming safety plans into dynamic, actionable systems, fully integrated into the organization’s daily operations. It brings together all components—planning, communication, simulation, traceability—under a single platform, accessible from any device.
Operational improvements delivered by VES include:
Real-time access to updated plans and emergency protocols by all stakeholders (internal and external).
Automated alerts and workflows, reducing human error and reaction time during incidents.
Interactive training and drill modules, improving preparedness and engagement.
Centralized dashboard to monitor the status of plans, compliance, training history, and areas of improvement.
Audit-ready logs for inspections, legal compliance, and continuous improvement.
In sectors like healthcare, education, public administration and critical infrastructure, this operational transformation results in faster, safer, and more coordinated responses, while significantly reducing legal and reputational risks.
VES not only solves a functional gap—it redefines the operational culture of safety, embedding resilience as a core process within organizations, and enabling them to meet today’s complex and dynamic risk landscape with confidence.
Our multidisciplinary team includes Senior Consultants, Full Stack Developers, Project Managers (PMP), IT and network engineers, and experts in safety and self-protection. Together, we cover the full cycle of digital solution development—from design and configuration to implementation and operation—ensuring a robust, user-centered SaaS tailored to emergency and public safety needs.
Our multidisciplinary team includes Senior Consultants, Full Stack Developers, Project Managers (PMP), IT and network engineers, and experts in safety and self-protection. Together, we cover the full cycle of digital solution development—from design and configuration to implementation and operation—ensuring a robust, user-centered SaaS tailored to emergency and public safety needs.